Providing leads to the right person at the right time is what opportunity management is all about. You can categorize leads according to territory, product, lead source, level of urgency, or new vs. existing customers. Leads can also be escalated if, for example, they have a short timeframe in which to make a decision, or a ready-approved budget, or if they have a particular urgency or a high value associated with them. With the right technology infrastructure, companies can automate the distribution of leads according to predetermined criteria. This removes the burden from the support staff, and ensures that leads really do reach the right person at the right time.

Best Practices for Opportunity Management include:

•  Marketing should continue to engage with Sales Qualified Leads (SQLs) - The marketing process does not end with the hand off to sales.
•  Define the level of ownership, responsibility and accountability when Marketing Qualified Leads (MQLs) transition to SQLs.
•  Connect the marketing system used for tracking and reporting in Inquiry Management and Prospect Management with the sales forecast system to establish seamless closed loop tracking and reporting for deals closed and revenue realized.
•  Document the process from marketing to sales and sales activities post transition.
•  Consistent follow-up by marketing with sales on leads passed and status within the process.
•  Must resolve the timeframe issue of the handoff of MQLs to sales acceptance of SQLs; one solution could be to automatically populate the MQL to the sales forecast system after a defined period of time, for example 3-7 days.
•  MQLs rejected by sales go back into the nurturing process until they are identified as MQLs.

Track, Measure and Improve - Key to Long Term

Disciplined, constant analysis and reporting while a program is live is the key to demonstrating success, or perhaps identifying what needs to be improved while a program is live. With Sales and Marketing going through a planning process at the beginning of a program, everyone should understand what is being measured, the milestones, and the key success metrics. This information should be tracked, measured and benchmarked against other campaigns. When the ROI at each stage from each campaign is accurately reported, trends and patterns start to emerge to help develop future programs and improve the overall lead management process.

Insights for marketers on how to better align keywords and online media to the IT purchase process 

Over the past month, we have visited five cities throughout the United States to roll out the results of the Google/TechTarget Research Project. The research was based on a collaborative study between TechTarget and Google, where we interviewed over 2,200 IT decision-makers worldwide.  Accompanying me on the roadshow were Mark Martel, Senior Industry Marketing Manager of Technology Markets at Google, and Jeff Ramminger, Senior Vice President of Product Management at TechTarget. With a total of nearly 600 IT marketers and media buyers in attendance, we discussed our latest research findings that explained the relationship of IT buyers’ search and online media consumption practices to their actual purchase process within their respective enterprises.

Attendees from the roadshow took away a detailed view of the journey IT pros go through during their purchase process and specific search queries they use during the various stages. A revelation was the importance “comparison and review” queries have to IT pros and the implied importance of marketers providing content assets with “comparative” focus. In fact, during our Cambridge event, Harry Gold, CEO of Overdrive Interactive, was busy Tweeting some of these key takeaways: http://www.clickz.com/3631617

The focus of the Google/TechTarget Research Project Roadshow was to give marketers the tools to make smarter and cheaper keyword and content choices for their 2009 online marketing plan. Along with gaining detailed insights on how IT buyers move through the purchase process and the specific keywords they use during each of the research stages, attendees also discovered the buyers’ attitudes toward registration forms and other lead generation efforts and the relationship between online search and branding. Another hot topic from the roadshow was the buyer’s utilization of new media; such as mobile devices, video and RSS feeds. Needless to say video is hot, and the length of the video greatly impacts its success.

For those who were not able to attend the event, we now have the full research report and the video of the roadshow presentation available online.